When “Fixed” Costs Start to Move: How Smarter Finance Teams Are Using Contract Data to Track Spend in Real Time
In most organizations, the monthly close feels like a tightrope act — a balancing of forecasts, invoices, and best guesses.
Budgets look clean on paper, but spend has a way of wandering off-script.
- A vendor quietly raises a rate at renewal.
- A team adds licenses midyear.
- A “fixed” contract wasn’t as fixed as everyone thought.
What’s written in the fine print often shapes your bottom line far more than what’s in your budget.
That’s why we built Monthly Budget Intelligence — smarter budgets built on Contract Intelligence.
The Executive Lens for Real Financial Clarity
Every forecast, every invoice, and every cost ultimately traces back to one thing: the signed contract. But in most firms, those terms are locked in PDFs scattered across drives — invisible to the people managing the budget day to day.
Monthly Budget Intelligence changes that. It connects directly to your executed agreements, surfaces the financial terms, and translates them into a living budget view — one that actually reflects your contractual reality.
CFOs, controllers, and Market Data heads can now see:
- Month-over-month spend tied directly to contract terms
- Price changes triggered by renewals, escalations, or amendments
- Cost breakdowns by business sponsor or department
- Automated delivery of a clear, contract-backed report in your inbox every month
Finance leaders have long asked for clarity — not just on where the money went, but why it went there. With this new report, that clarity finally arrives. Monthly Budget Intelligence serves as a single lens for controllers and CFOs to compare actuals vs. commitments, flag variances early, and understand what’s driving spend before the month ends.
It’s not reactive accounting. It’s proactive governance.
And for organizations where contract creep can quietly erode returns, this visibility isn’t just operationally useful; it’s strategic.
More Ways to Work With Your Data
Every CFO needs the view from 30,000 feet.
But finance teams also need the ability to dive beneath the surface — to stress-test forecasts, explore vendor exposure, and see how contractual decisions ripple through the budget. Now, controllers and analysts can export and analyze their complete budget data set, built on the same Contract Intelligence that powers Monthly Budget Intelligence — directly into their happy place: Excel.
It’s the same trusted data, now structured for deeper financial modeling. Teams can investigate renewal exposure, model multi-year commitments, track renewals across departments, and link every variance back to a contract clause — all without losing accuracy or context.
It’s where the big picture meets the hands-on. The dashboard shows you what’s happening. The data shows you why.
What’s Included? Each export provides three finance-ready views, built directly from the contract data that powers your dashboards:
- Renewals — A full schedule of upcoming vendor renewals, including start and end dates, cancel-by windows, escalation clauses, and projected spend for this year and next.
- Actual Costs — A transparent record of realized spend, linked to business sponsors, departments, and tags — a single source for variance and reconciliation work.
- Amortized Spend — For multi-year or prepaid contracts, a view of spend allocation across fiscal periods — so budgets reflect true financial timing, not approximations.
Each record includes the essentials: vendor and product details, contract dates, renewal type, multi-year status, subscription terms, currency, annual increase, and current vs. next-year dollar amounts – all drawn directly from your executed contracts.
With these exports, finance teams can slice and analyze spend however they prefer — pivot by vendor, compare by department, or build renewal forecasts that tie directly to contract data.
It’s the flexibility of a spreadsheet with the integrity of contract truth, powered by Contract Intelligence.
From Contracts to Financial Control
For years, contracts were treated as static files: signed, stored, and mostly forgotten until renewal. But they’re actually the absolute source of truth for your business; they’re living instruments that define your financial reality.
When budgets are built on Contract Intelligence, they become systems of control. Monthly Budget Intelligence gives finance teams a clear, contract-back narrative for every dollar spent — every term, every cost, every commitment, in one intelligent view.
Because you can’t control what you can’t see.
And now, you can finally see it.
